Phone: 0121 559 9998

GDPR & Information Security

GDPR is an important change, as the amount of data that businesses now store and use is vastly different to the data they stored in 1995 when the previous legislation from the 1995 EU Data Protection Directive was set up.

Aim of the GDPR

The aim of GDPR (officially called Regulation (EU) 2016/679) is to provide relevant regulation for today’s digital world and protect the security of personal data that is now collected, stored, and used in far greater and detailed analyses for decision making and marketing purposes than previously.

GDPR and document security

While a lot of focus of the GDPR is on protecting online data, it also applies to physically stored data, which means that businesses need to consider what happens to the information that they print, copy, scan and fax. Hard copies that are generated by an MFP and left on the output tray or in unsecured recycling bins are vulnerable to unauthorised access and could be regarded as a breach of personal data.

Unsecure networked printers and MFPs without encryption and data erasure could also be a point of risk. The digital copies of documents stored on them may become a target for hackers who want to steal information or without an inbuilt firewall, they could be used as a platform to penetrate a network to attack other systems.

How Copywise can help with GDPR compliance

Our Sharp products offer a wide range of security solutions that can help towards your GDPR compliance, including state of the art technology and security features built-in to Sharp’s MFP hardware, secure print and document management solutions.

Sharp’s managed IT services, such as PC protection and secure back-up, also mean that we can help you in protection of your information, without putting any extra burden on your team, whatever the size of your business.

MFPs are now a vital part of most organisations’ document workflows and business processes, so they are a potential weak spot in your information and network security.

Sharp offers a comprehensive range of advanced security solutions that are designed to protect your confidential information while it is being printed, copied, scanned and faxed or transmitted over your network.

Click here to download Sharp's guide to Information Security and GDPR.

Get in touch with CopyWise

We're waiting to hear from you...